Scheduling

• Patient Scheduling With Pre-Selected Caregiver
• Patient/Caregiver Schedule Monitoring
• Integrated Discharge Of Patient Cases With Schedule Change Status
• Patient Appointment Alerts
• HIPAA Compliant Inter-Office Messaging
• On-Call Management
• HIPAA Compliant Private Texting
• Electronic Attendance Verification
• Always Current Scheduling View
• Timesheet Upload & Processing
• Telephone Attendance Clock-In And Clock-Out
• GPS And Cellular Visit Tracking
• Referral Management
• HIPAA Compliant Authorization & Notification

HHA check-in and checkout offer tools to identify lateness and produce a reminder of patients with no assigned CHHA, etc.

Human Resources

• State-By-State Compliance Regulation Forms Generated
• USCIS I-9 Form Validation
• DOH Requirement Verification
• Employee Time Reporting Management
• Internal Employee Communications
• View Employee Payroll Records
• HIPAA Compliant Email And SMS Communication
• Email Notification To Out-Of-Compliance Employees
• Individualized White Paper For Employee Mailing
• DOL Handling Automation
• Automated Compliance Monitoring And Reporting
• In-Service Training
• Employee Hiring Forms Including State Required Documents
• Employee References
• Immunization Records

Billing & Payroll

• Automated Account Receivables
• Support For Billing Insurance Companies
• Billing In Minutes With Automated Audit
• Electronic Billing (E-Billing)
• E-Remittance With Automated EOP Processing
• Invoice Forms Generated In Minutes
• Invoices With Printed Timesheets
• Real-Time Account Receivables Reports And Checkpoints
• Payroll Data Including W4, 940, 941 Payrate, Deductions, Etc.
• Employee Access To Personal Data Including Payroll Stubs
• Weekly, Bi-Weekly, Semi-Monthly And Monthly Calculation Of Payroll Based On The Employee Hiring Agreement
• ACH Record File Created For Each Payroll Cycle And Ready To Be Transmitted Or Uploaded To A Payroll Bank Account
• Required Deductions Are Calculated And Applied For State, City, And Federal Payroll Taxes(Forms Generated Can Then Be Used For Payments.)
• 941, 940 And W2 Forms (W2 Data Is Ready For Transmission To Social Security Portal)
• Payroll Includes Processing Of Vacation Time, Sick Time, And Non-Billable Time
• Weekly, Biweekly, Semi-Monthly And Monthly Billing Based On The Billing Agreement; Derived Directly From Scheduling And Patient Service Agreements
• Billing Includes Patient Bill Receivables; Checks, Credit Cards Etc. And Patient Balance Sheets

Real-Time Activity Snapshot

WebHomeCare Solutions’ advanced and efficient communication system facilitates messaging and notification that reaches owner, administrator, or staff wherever they are, via text, phone or e-mail.